I drafted a mail at the request of my SVP a few weeks ago outlining some suggestions I had for how team members could get involved in our customer conversations (aka. social media). Since then I've been asked by some other teams the same question so I'm going to share that email below. Hope it's helpful and feel free to share it with your teams if you think it will help.
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A few thoughts to keep in mind. Forrester classifies consumers into several different internet participation levels. The ones we are focusing on are; creators (21%), critics (37%), spectators (69%), and joiners (35%). As you see only a small portion of the population is a creator (blogger). We don't want to force folks into this type of activity because it's something that is best done by people who are passionate about it. Our community will very quickly and easily pickup on any forced or insincere comments. We want to be careful to maintain our real and personal relationship. I do however think all of these kinds of customer engagements are invaluable to folks that can't get to CES or don't spend time on the floor of a Best Buy.
I would recommend people self select which of the following criteria they are and focus on that form of participation rather than encouraging someone to try an activity that isn't comfortable to them. This type of interaction would likely come off as forced, possibly inaccurate and often cause more harm than good.
Spectator- The majority of the internet population does not actively participate in conversations online but are still interested in reading and learning. A great way to get real time customer feedback is by monitoring what is being said online about our brand/products.
1. Alerts are the fastest way to get a comprehensive, timely view of the conversation online. Alerts can be set up through search engines. You can set up alerts and chose comprehensive. You can then either have it come to your email box and set up a rule in Outlook to filter to a folder, or create a feed that you would check once a day (called a feed). If you are less interested in timely response a daily feed would be the way to go.
2. Check Facebook, specifically the wall which is where fans post comments. YouTube also has a wall where people talk directly to us.
3. Twitter is another great place to watch conversation. Monitter will allow you to watch multiple conversations at one time.
Critics- These people are comfortable participating in online conversations in places such as forums (MSDN), product review sites (Amazon) and blog comments. In most cases you simply register with the website and then are free to post comments. This is a great way to help customers with your product knowledge. If you have questions or concerns on how often or how to do this the social media team will gladly discuss options with you.
Things to keep in mind;
· it generally doesn't turn out well to take an adversarial tone. The social media team engages in conversations where customers are asking a question, looking for guidance, or may have stated inaccurate information. It is not advised to become confrontational or take an opinionated tone.
· to say you 'hate' something or think a product feature is 'stupid' is an opinion of the person, not Microsoft. If someone is engaging on behalf of Microsoft it's important to remember it is the company's position you are representing, not your own. If you really want to tell people you 'hate' something it should be done under your own identity and not part of a Microsoft outreach effort.
· Transparency is very important. Say who you are, use your real name, even if it's just a first name. We do not support using fictitious identities. The social community is very big on knowing the person behind a company. It has much more impact if you are willing to show a personal side to Microsoft.
· Alerts will tell you where to focus.
Joiners- There are lots of online communities that discuss our products and being a member of the community is helpful to monitor the conversation. A few communities to join would be;
· Fan the Facebook page
· Subscribe to the YouTube Channel
· Become a follower of the Twitter account and retweet posts through your own account.
· Join syndication channels like Digg, and Delicious . Digg syndicates content across the web by members voting up and down content interesting to them. Delicious allows you to keep track of your favorite sites through bookmarks and then share those bookmarks with others. StumbleUpon allows you to see websites that interest you and share sites you find relevant back with the community.
Creators- This group is the smallest but definitely the loudest and has the most impact on the community as a whole. This group blogs, vlogs, Tweets, creates podcasts and generally creates much of the content on the web. This is type of activity is the most time consuming and definitely requires someone to have a deep interest in the subject matter or medium. The most famous creators are here. If you are not yet a creator and think you may be interested in this I would recommend spending 30 days following others to get a feel for the type of conversations and content that works best. Each community has their own protocols and it's important to understand the ground rules, especially on active communities like Twitter. You can easily start a blog on Spaces, WordPress, or Blogger. Blog about what you are passionate about, what interested you and always be transparent and real.